Click the Formulas tab, then select Name Manager.
: the number of columns for our dynamic range. : the number of rows for our dynamic range. 
Cols : the number of columns relative to the reference cell that we want to refer to. Rows : the number of rows relative to the reference cell that we want to refer to. 
Reference : the reference cell for our dynamic range. One method to create a dynamic range is through the OFFSET formula. We will use the same starting data as the previous example.įigure 11. The complications arising from adding or removing data will be addressed by using a dynamic range in our pivot table. Instead, the pivot table shows blank spaces taking the place of the deleted data. The resulting pivot table does not shrink with the data. Pivot table not updated after removing some values What happens when we remove data from our table? Let us try and delete the March data from B11:D14 and refresh by pressing Ctrl + Alt + F. Updated pivot table after changing the data source Removing Data The pivot table will then be updated, showing the March data.įigure 9. Changing the data source for our pivot tableĬlick Yes to the Excel prompt message shown below: We can change the data source to expand the data range.Ĭlick any value in the pivot table, then click Change Data Source under the Options tab.Ĭlick the button beside the Table/Range bar and select cells B2:D14 to expand the data selection.įigure 7. Pivot table not updated after adding more values Work-around: Adding more data to our source table does not automatically expand our PivotTable.įigure 6. Press Ctrl + Alt + F to refresh the pivot table. Now let’s add data for March in cells B11:D14.įigure 5. Selecting the fields for values to show in a pivot table Adding more data This will show the Sum of Orders for each product per month.įigure 4. In the PivotTable Field List, tick Product and Orders, then drag Month to the Column Labels. Inserting a pivot table in an existing worksheet This will position the pivot table in the existing worksheet, at cell F2.įigure 3. Click the bar for Location and then click cell F2. In the Create PivotTable dialog box, tick Existing Worksheet. This will launch the Create PivotTable dialog box. Select the range of cells that we want to analyze through a pivot table. Let us see what happens to the pivot table. Data for our pivot table Pivot Table without a Dynamic Rangeįirst let us create a pivot table without a dynamic range, and try adding some data. Here we have a table of product orders from January to February.įigure 1. Create pivot tables in excel 2010 how to#
This step by step tutorial will walk through how to use a dynamic range in Pivot Tables Setting up the Data However, it gets tricky when we add or remove values in our source table, and the pivot table doesn’t automatically update. We usually use pivot tables to help analyze and simplify massive amount of data.
(Note: If you select a single cell in the data range, Excel will automatically identify, and select the whole data range for your Pivot Table.Here is Why Your Next Pivot Table Should Have a Dynamic Range Select any cell within the data range or select the entire data range to be used in your Pivot Table. We will first create a very simple pivot table, which shows the total sales for each of the four sales reps in the above spreadsheet. The spreadsheet records the sale date, the invoice reference, the invoice total, the name of the sales representative, and the sales region. If you have an earlier version of Excel, go to the page on how to create a pivot table in Excel 2003.įor this pivot table example we use the spreadsheet below, which lists a company's sales figures during the first quarter of 2016. Note that the directions on this page apply to current versions of Excel (2007 and later).
This page provides a step-by-step guide of how to create a basic Excel Pivot Table.
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